Administration | HR Support | Finance | Fleet Management | Office Management
Are you a strong organizer who enjoys contributing ideas and can keep track of things even when multiple issues land on your desk at once? Are you looking for a versatile role where you can take on responsibility and further your professional development?
Bei uns erwartet dich eine vielseitige kaufmännische Schlüsselrolle mit Verantwortung, Gestaltungsspielraum und direkter Einbindung in zentrale Unternehmensprozesse.
About us
globe personal services GmbH is an established staffing firm specializing in executive search, payroll, and recruitment. Our clients are primarily in the life sciences, finance, and retail industries. We work as a small, professional team characterized by quick decision-making, direct communication, and a healthy dose of humor.
We are looking for a reliable, organized, and dedicated individual to join our internal team in Vienna who will support our operational and administrative business processes and is eager to take on responsibility.
Your tasks:
As a commercial all-rounder, you’ll serve as a key organizational liaison within our company. Your responsibilities will span administration, human resources, fleet management, and general office duties. Specifically, your tasks will include, among other things:
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Work in Human Resources Administration
- Administrative support for invoicing and accounting
- Organizational and administrative support for management
- Administrative management, organization, and coordination of our vehicle fleet
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Processing and verifying timesheets, credit card statements, and expense reports
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Creation, maintenance, and further development of Excel reports, lists, and dashboards
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Preparation and Administrative Support for Requests for Proposals
- Professional reception and support for our clients, candidates, and business partners—in person, by phone, and in writing
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Processing incoming and outgoing mail and managing the general email inbox
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Ongoing support to organize administrative processes efficiently, systematically, and reliably
What you'll bring to the table:
We are looking for a team member who can see the big picture and take responsibility.
Ideally, you should have:
- Initial relevant work experience in administration, office management, HR administration, finance support, or a comparable field
- Excellent organizational skills and a structured approach to work
- A strong grasp of numbers and an interest in business-related topics
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A college degree, business training, or an equivalent qualification
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Excellent knowledge of MS Office, especially Excel
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high accuracy and reliability
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Enjoyment in coordinating different topics at the same time
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A professional, friendly, and confident demeanor
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Initiative and a willingness to take the lead and drive things forward on your own
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Excellent German language skills and good English language skills
What to Expect When You Join Us:
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a close-knit, fun, and supportive team
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A varied role that provides insight into different areas of the company
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Exciting clients and projects in the life sciences, finance, and retail sectors
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Modern office space right next to Praterstern, with a stunning view of Vienna from the 10th floor
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Company parking lot and bicycle parking facilities
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Edenred gift cards as an additional employee benefit
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Individual support for continuing education and opportunities for professional development
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Quick decision-making processes and direct communication with senior management
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an environment where your own ideas and suggestions for improvement are expressly welcome
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For this position, we offer a gross annual salary starting at €2,800 on a full-time basis; we are, of course, willing to pay more depending on experience and qualifications.
Does this sound like you? If you're looking for a versatile business role, enjoy taking on responsibility, and want to grow professionally, we look forward to meeting you!
globe personal services GmbH
Walcherstraße 2A -Stock 10, Top 2 in 1020 Vienna
www.globe.at
