Vienna | Full-time | Starting at €80,000 gross per year
For our client, an internationally oriented AI technology company based in Vienna, we are seeking an experienced Executive Assistant (m/f/d) who will support the two founders in their day-to-day operations at the highest professional level and serve as a reliable organizational liaison.
This position is aimed at individuals with strong organizational skills, a high degree of personal responsibility, and a keen sense of priorities. We are looking for someone who can work in a structured, forward-thinking, and solution-oriented manner even in dynamic and demanding situations, and who understands how to effectively support the two founders in their day-to-day operations.
Our client develops innovative software solutions and open technologies in the field of artificial intelligence. The work environment is international, technology-driven, and characterized by flat hierarchies, direct communication, and a high degree of personal responsibility. The Vienna team is intentionally lean and works closely together in a personal manner, with short decision-making paths.
Your tasks:
- Professional support for the two founders in all organizational and administrative matters
- Independently managing and prioritizing appointments, meetings, travel, and ongoing tasks
- Organizing and Tracking Tasks, Decisions, and Follow-ups
- Assistance with email management and independent prioritization of relevant topics
- Preparation and organization of internal and external meetings
- Professional communication with international business partners, customers, and other stakeholders
- Coordination and organization of day-to-day operations at the Vienna office
- Liaison with external service providers and support with selected administrative matters related to the Austrian company
- Ensuring Smooth Operations in Day-to-Day Business
- Active use of modern digital tools and AI applications to efficiently design processes and workflows
Your profile:
- Several years—ideally around ten years—of professional experience as an executive assistant, management assistant, or in a comparable senior support role
- Experience working directly with management, C-level executives, or founders
- Very good German language skills and excellent English language skills; ideally, experience in an English-speaking, British, or highly international business environment
- Experience working with international stakeholders and customers, particularly those from the United States, is a plus
- Strong organizational skills and an excellent sense of priorities, as well as the ability to act confidently, in a structured manner, and with a focus on solutions, even in dynamic and time-sensitive situations
- A high degree of independence, initiative, reliability, and a sense of responsibility, as well as a professional and discreet approach to handling confidential information
- Positive, engaging, and respectful communication, combined with a team-oriented approach, pragmatism, and a strong hands-on attitude
- Enjoys structuring complex processes, proactively driving initiatives forward, and providing organizational support to the founders
- Excellent digital skills, a high level of responsiveness, as well as curiosity and openness toward new technologies and AI-based work methods
We offer:
- A responsible position of trust involving direct collaboration with two founders
- An international, technology-oriented environment that is highly dynamic and professionally demanding
- A small, highly qualified team with direct communication and quick decision-making processes
- Flat hierarchies, along with a high degree of personal responsibility and creative freedom
- The opportunity to actively help shape and further develop organizational processes and structures at the Vienna location
- A modern, inclusive corporate culture characterized by collaboration, openness, curiosity, and mutual respect
- Working from home based on individual arrangements
- A long-term position with high visibility and direct involvement in key business decisions
- An annual gross salary starting at EUR 80,000, with a willingness to pay above this amount depending on qualifications and relevant experience
If you are looking for a responsible executive assistant position in an international, modern, and technology-driven environment, and your strengths lie in creating structure, effectively managing priorities, and supporting top-level executives, we look forward to receiving your application!
globe personal services GmbH
Walcherstraße 2A -Stock 10, Top 2 in 1020 Vienna
www.globe.at
